Our Boat Management System brings everything into one workspace in 1 App on your PC, tablet or Mobile Phone, also available offline, which is important because at sea there isn’t always internet available. Captains, Owners, Owners’ Reps and crew get full or restricted access to the maintenance schedules, to-do lists, the yacht’s calendar, ship documents, certificates and manuals, crew documents and certificates, inventory lists, contact details of suppliers, etc. All of it lives in a single, searchable, shareable environment that costs a fraction of dedicated marine software.
What sets the Boat Management System apart from a simple cloud folder is its relational database structure. Link inventory items to suppliers so you can see at a glance who provides your impeller kits. Connect crew members to their certificates so you know instantly who is current and who is not. Tie maintenance tasks to required spare parts so you never start a job only to discover you are missing the right O-ring. We can link a maintenance task to the spare parts it requires, connect those parts to a supplier record, and tie the whole chain to a calendar deadline. That kind of cross-referencing is exactly what boat management demands, custom build to your vessel. A boat management system will remove the administrative chaos that drains time and creates risk. It puts your maintenance schedules, crew documents, inventory, supplier contacts, and ship certificates in one place where you and your crew can actually find them.
Dashboard
The master dashboard is your landing page with maintenance, calendar, documents, crew records, inventory, suppliers, emails, and tasks. Think of it as your chart table for operations.
Maintenance schedules
A PMS or Planned Maintenance System centralises maintenance workflows, equipment data, inventory, compliance documentation, and operational logistics. We create a database with calendar and timeline views for recurring tasks: engine service intervals, antifouling cycles every 12 to 18 months, rig inspections, and seacock servicing. Add properties for due dates, priority levels, and completion status. Sync these with your to-do lists so nothing falls through the cracks when the season gets busy.
Yacht’s calendar
Crew rotations, voyage schedules, charter bookings, haul-out dates, and regulatory deadlines all belong here. Notion’s calendar view handles this natively, and you can embed Google Calendar or iCal feeds for real-time syncing with external parties.
Yacht’s documents
Scanned documents, certificates and manuals, tagged by type (class certificate, ISM documentation, SOLAS compliance, safety equipment manuals).
Yacht’s Budget
Track all expenses of your yacht and keep all your receipts digitally in 1 place.
Crew documents and certificates
STCW certificates, medical fitness records, passports, training logs, and visa details all live in a dedicated database. Add expiration dates to trigger notifications before anything lapses.
Inventory lists
Track filters, lubricants, zinc anodes, shackles, and rigging wire, whatever your boat consumes. Add columns for quantity on board, storage location (forepeak locker, engine room spares drawer), reorder threshold, and a relation to the supplier database. When stock drops below threshold, you see it immediately.
Supplier database
Chandlers, engine specialists, riggers, electronics suppliers, and service yards all get their own entries. Store phone numbers, email addresses, service categories, and last-contact dates.
Yacht Charter and Sales
Share onboarding documentation with guests or charter clients.
If you are trying to sell your yacht, a Boat Management System can show the maintenance history to prospects and emphasize that you have taken the maintenance seriously.
